BACKGROUND
Grow By Three is a consulting firm that rose out of an attorney’s goal to further contribute to the everlasting fight toward social justice. Grow By Three seeks to impact organizations and industries in ways that can promote collaborative engagement, diversity, equity, inclusion, and the reduction of bias in our society. The organization also works to help individual clients elevate themselves to spaces in which they can work toward serving their purpose and attaining their goals.
Who We Are Seeking
We are seeking an Executive Assistant (alternatively, Junior Manager of Operations) who is excited to take full ownership of processes that support the CEO in carrying out day-to-day tasks, and ultimately foster the efficient operation of Grow By Three. Successful Executive Assistants within our organization take pride in being extraordinarily dependable, proofreading documents with a high level of accuracy, and advancing progress on necessary tasks. Proven skills in time management are necessary to be effective in this role.
OUR NEEDS
The Executive Assistant must be interested in building a high-level, trusted understanding of the CEO’s goals, workflow, expectations, habits, and organizational clients. The Executive Assistant will be required to use that understanding to meet administrative needs that are essential throughout the organization’s different departments. Responsibilities will include:
overseeing emails within multiple inboxes; directing, drafting, and responding to emails; leading inbound and outbound calls; troubleshooting and supporting client, customer, contractor, and service-provider needs; brainstorming and executing communications/content plans; and drafting, editing, proofreading, and finalizing organizational materials (via Microsoft Office, Adobe Creative Cloud, and Google Workspace).
managing multiple calendars for the organization and CEO; creating substantive to-do lists, monitoring progress, and tracking deadlines; filing contracts and invoices; planning, scheduling, preparing for, and attending meetings/events; completing mailing and printing tasks; assisting with event planning and hosting; arranging travel and related itineraries; ordering meals/catering; creating and updating instructional documents; digitizing and automating manual processes; and supporting hiring operations.
conducting project-related research to identify solutions; assisting with special projects; generating and analyzing reports featuring confidential data; collaborating with other team members; and performing other functions/duties as required.
Grow By Three’s Executive Assistant should view themselves as a proven, dependable, self-starter who is able to prioritize competing organizational needs with comfort and intensive attention to detail. The ideal Executive Assistant has outstanding communication skills and is receptive to feedback in ways that demonstrate dedication to continuous learning and self-improvement. Adherence to very strict rules and security measures relating to confidentiality of information is required.
LOCATION/TIME COMMITMENT
While most work is completed remotely, this role will require travel to in-person meetings in the Greater Boston and Cambridge areas of Massachusetts. Grow By Three is seeking a candidate who can dedicate up to twenty-five (25) hours per week to the position.
Application Requirements
Applicants must provide (1) a résumé and (2) a statement of interest/cover letter for this specific role. The statement of interest should clearly and concisely address qualifications, interest, and weekly availability for the position. For candidates who are recent graduates of an academic program, an unofficial transcript is required.
To apply, please email your materials to team@growbythree.com, with “Grow By Three: Executive Assistant Application” as the subject line. Incomplete applications will not be considered.